Please submit your application via email to [email protected] before the application deadline. Your application should include a resume, a cover letter, and two letters of reference.

This position offers a competitive salary within a predetermined range consistent with our internal compensation guidelines. In accordance with Maryland law, the specific wage range, benefits, and additional compensation will be provided upon request or during the hiring process.

Position Summary/Purpose of Position: 

The Downtown Sykesville Connection, Inc. (DSC) is seeking a dynamic, highly organized, and customer-focused Event Coordinator to join our mission-driven team. The Event Coordinator reports directly to the Executive Director and plays a central role in delivering the exceptional community events, fundraisers, and public programs that define Downtown Sykesville as a vibrant, inclusive, and welcoming Main Street district.

This full-time, exempt (salary) position is responsible for planning and executing DSC events from concept through completion, including three major annual fundraisers and dozens of district-wide promotions, collaborations, and seasonal programs. The Event Coordinator works closely with the Executive Director, DSC Board President, Promotion Committee Chairs, Town partners, and the local business community to ensure that every event reinforces our shared sense of place and enhances the downtown experience. 

The position includes an initial 90-day introductory period during which performance, organizational fit, and mutual expectations will be evaluated

Key Responsibilities

Event Planning & Management

·       Prepare and submit all required permits, licenses, and regulatory documents (e.g., SHA road closures, Liquor Board applications, health department permits, CSX requests, overflow parking plans, and insurance documentation).

·       Lead event layout planning, infrastructure coordination, and site logistics.

·       Research, recommend, and secure entertainment, performers, and activations suited to each event.

·       Recruit event participants and vendors, collect and organize all required documentation, and ensure compliance.

Marketing, Communications & Promotion

·       Manage social media campaigns and online promotions to elevate event visibility and strengthen district engagement.

·       Collaborate with media partners, sponsors, and stakeholders to amplify marketing reach.

·       Communicate traffic impacts, road closures, parking, and shuttle route information to residents and visitors.

·       Produce promotional materials including flyers, banners, signage, and branded assets.

Volunteer & Partner Coordination

·       Recruit, train, and supervise event-day volunteers; prepare volunteer briefing packets and direction sheets.

·       Work with the Sykesville Police Department, Public Works, EMS, and the Fire Department to support and update the Emergency Action Plan for each event.

·       Serve as the primary point of contact for vendors, performers, contractors, and community partners throughout event preparation and execution.

Administrative & Organizational Leadership

·       Develop and maintain a comprehensive event planning manual, including a directory of all event partners and resources.

·       Chair the Promotion Committee and coordinate its initiatives.

·       Support the DSC Merchant Group with downtown shopping events and seasonal campaigns.

·       Assist with additional DSC programming such as community gardening activities, Farmers Market support, partnership projects, and Town-sponsored events.

·       Attend DSC Committee meetings and meet regularly with the Executive Director, Board President, and Promotion Committee Chairs.

Minimum Qualifications

Education

·       Bachelor’s degree preferred; relevant experience may be substituted for formal education.

Experience

·       Minimum of 3 years of professional event management experience.

·       Demonstrated proficiency with event planning tools and logistics systems.

Knowledge, Skills & Abilities

·       Ability to work independently while thriving in a collaborative team environment.

·       Strong customer service orientation and welcoming, community-centered attitude.

·       Creative mindset with the ability to generate compelling ideas and solutions.

·       Exceptional organizational and time-management skills.

·       Comfortable working in a fast-paced, relationship-driven environment.

·       Ability to anticipate needs and design efficient event solutions.

·       Strong written and verbal communication skills.

·       Proficiency in Microsoft Office and Google Workspace.

·       Professional and friendly demeanor when interacting with residents, stakeholders, vendors, and partners.

Preferred Qualifications

·       Experience in a nonprofit, community organization, hospitality/event venue, or Main Street environment.

·       Experience working with facilities and managing external vendors.

·       Background in food/beverage operations.

·       Proficiency with Canva or other design software.

·       TIPS/RAM certification (or equivalent).

Benefits

·       Competitive benefits package, including assistance with health coverage.

·       15 days of Paid Time Off (PTO).

·       5 Paid Holidays.

Applications accepted until October 30, 2026.
Candidates must be eligible to work in the United States. Visa sponsorship is not available.

Physical Demands

·       Ability to lift up to 50 lbs., transport equipment, and walk long distances within event sites.

·       Must be available to work evenings and weekends as required for events.

·       Some duties occur in an office environment and require standard computer/office equipment use.